Reopening Schools » Hybrid Learning FAQ (Frequently Asked Questions)

Hybrid Learning FAQ (Frequently Asked Questions)

General Questions
While the Yakima County Health District has continued to be encouraged by the decline in confirmed cases in our county and we have recently moved into Phase 2 of the the reopening process, guidelines to bring back students require strict social distancing protocols are followed. 

Given the guidelines and recommendations by our local health authorities, we are not able to bring back all students for full-day, face-to-face instruction, at this point.  Instead, we will be implementing a hybrid schedule with two cohorts of students that attend classes in-person half-day in either the morning or afternoon (AM/PM). Students will be assigned to cohorts based on their last name. Schools will contact families prior to their hybrid start date to confirm these assignments. 
Students who elect to return for in-person instruction will be divided by last name into two cohorts of students that attend classes in an AM/PM schedule. Schools will be communicating with families to finalize these assignments. Students that elect to participate in our hybrid safe return model, will be introduced in a staggered approach, as recommended by the Yakima Health District. These return dates are outlined below:
 
October 26th – All 3 Elementary Schools
November 16th – Middle School
December 7th – High School

Hybrid Learning Conferences will be conducted in the afternoons/evenings at each building the week prior to students returning to a hybrid learning environment. The focus of these conferences will be to review the health and safety protocols required to conduct hybrid learning in EVSD schools, provide an opportunity to answer any questions, and to communicate student and staff expectations in the hybrid learning format. These conferences may include other topics, at the discretion of each individual teacher. The dates for these conferences are below. We will communicate additional details and how to schedule these conferences as we approach these dates;

o Elementary – October 20-23

o Middle School – November 9-13

o High School – November 30-December 4

 

Our schools are currently working to revise supply lists for the 2020-2021 school year,  to include supplies essential to success during virtual learning and for in-person instruction. These will be available no later than Tuesday, August 25, 2020. 
 

To maximize our instruction time with students while they are in our buildings for in-person learning we will continue to offer FREE bulk meal service for all kids 18 and under in lieu of providing meals for students while they are on campus. Recently the United States Department of Agriculture (USDA) extended the waiver allowing us to continue serving free bulk meals until June 2021.

 

When is Pick-up?

To accommodate our upcoming shift to the hybrid learning model, we will be providing meals on Wednesdays instead of Tuesdays beginning on Wednesday, October 21st.  Moving forward, bulk meal service will continue every Wednesday from 11:30 a.m. to 1:30 p.m. 

 

What do I do if I'm not available during meal pick up time? Don't worry WE DELIVER!!

Please call 509-573-7466 or email bishop.susan@evsd90.org to make arrangements for delivery service.

 

Where can I pick-up meals? 

We will offer meals at 3 locations 

  • East Valley Central Middle School
  • Moxee Elementary School
  • Terrace Heights Elementary School 

 

What is included in bulk meals? 

Bulk meal service will include 5 breakfasts and 5 lunches. Bulk meals will consist of frozen lunch entrees with re-heating instructions.

 

Other information about Bulk Meal Service: 

 
 
Our district office and all school offices are currently open to the public.  
 
Office Hours
  • District Office ( 7:00 a.m. - 4:00 p.m. )
  • Elementary School Offices (7:30 a.m. - 4:30 p.m.)
  • East Valley High School  (9:00 a.m. - 3:00 p.m. )
    • EVHS is operating shortened office hours in order to allow for the continued construction of our EVHS Modernization & Expansion project.
  • East Valley Central Middle School (7:00 a.m. - 3:30 p.m.)
Yes, at this time the Washington State Office of the Superintendent of Public Instruction hasn't provided any guidance on this other than indicating that it will be required.
This year more than ever it is essential that we have the most up-to-date contact information for your family to ensure that you are receiving all of our communications. Please make sure that emergency contact information for your students is current so that you don't miss out on any important updates. If you aren't receiving district communications, please contact our director of communications, Brittany Kaple, and 509-573-7311 or by email at kaple.brittany@evsd90.org
 
The district office will send essential communications using all channels (robo-call, text and email). Schools and teachers will use Skyward, email and other forms of communication they have elected to engage with their families. If you aren't receiving communications from your child's school or teacher, please contact the building principal for support. 
Transportation & Student Drop Off

Yes, although we strongly encourage parents to pick up and drop off their children at school, as much as possible, to minimize the number of students on each bus. 

 

Students that are riding the bus will be seated as far apart as possible for as long as possible. Our goal is to maintain 6-foot distancing for a majority of the time students are on the bus. As the number of students on the bus increases and the 6-foot distancing is no longer possible, we will adjust bus routes to make every effort that students are not within the 6-foot distancing for longer than 15 minutes. 

 

We ask that parents and guardians help students:

 Maintain social distance at bus stops 

 Wear masks or face coverings at the bus stop and on the bus 

 Stay home if not feeling well or showing any signs of COVID-19 

 Keep personal items from being shared with others 

 Bus passes will be temporarily suspended 

 

Yes, in fact, to assist in minimizing the number of students on the bus, we encourage walking, biking, or being driven by caregivers as much as possible. 

 

 

Students can begin arriving for their in-person instruction 15-20 minutes prior to the start of school for their cohort. 
Family Choice
No, families will have a choice of learning models for their students. Families will need to determine if they prefer their child to engage in face-to-face learning or to continue in remote learning from home with an EVSD teacher. Families will be surveyed regarding this decision and any adjustments to student placement will be made based on the results of this survey. We ask that when making this decision, families make a commitment to this choice until December 18, as staffing adjustments may need to be made to accommodate the requests.

 

*Adjustments to previously assigned teachers and classes may be necessary depending on the number of families who choose continuous remote learning.

The district will do its best to accommodate students and staff needs to ensure health, safety, well-being and subject matter consistency.

 

Choice 1: Hybrid Face-to-Face Learning at School

Families that choose this option prefer their child to actively engage in learning at school when possible:

• Students attend 5 days a week in a Hybrid Model • 4 half days/week in a face to face format

• 4 half days/week participating remotely in teacher directed/independent learning activities

• Students needing additional support may attend on Wednesdays, while other students will work remotely

 

• Students actively learn in academic blocks with support for intervention and enhancement

• Students engage in academic courses with instruction provided by EVSD teachers/staff

• Students follow pacing guides for the school year, focused on mastering essential standards

• Health, safety and well-being emphasized throughout the year including enhanced cleaning, masks, frequent hand washing and physical distancing

 

Choice 2: Continuous Remote Learning from Home

Families that choose this option prefer their child to continue to actively engage in learning at home:

• Students attend full day 5 days a week in a remote learning model

• Students actively learn in academic blocks with support for intervention and enhancement

• Students engage in academic courses with instruction provided by EVSD teachers/staff

• Students follow pacing guides for the school year, focused on mastering essential standards

• Health, safety and well-being emphasized throughout the year including enhanced cleaning, masks, frequent hand washing and physical distancing

No, we are not offering a virtual learning academy outside of the distance, virtual learning being conducted by our East Valley educators and support staff. 
Yes, if you reside within our East Valley boundaries, you may re-enroll at any time. If you are a student in the dual language program and you elect to unenroll, you may re-enroll at any time, but dual language acceptance will be based on capacity and determined on an individual basis. 
Hybrid Schedules
In our hybrid learning model,  we will divide students into two cohorts. Each cohort will attend school face-to-face, half-day in either the morning or afternoon (AM/PM) four days each week. Students will be assigned to cohorts based on their last name. Schools will contact families prior to their hybrid start date to confirm these assignments. 
 

Hybrid Schedule, for grades K-12, will be divided as follows: Group A (last name A-K), and Group B (last name L-Z).

***There may be adjustments made to these groups to balance classroom sizes to ensure a safe environment. Schools will be in contact with specific families when adjustments are made.

• Group A attends in person in the morning on Monday, Tuesday, Thursday and Friday.

• Group B attends in person in the afternoon on Monday, Tuesday, Thursday and Friday.

• Students needing additional support, such as students with special needs, English language learners, and others may attend on Wednesday, as determined by each building, and by invite only.

Students will be assigned to cohorts by last name. Hybrid Schedule, for grades K-12, will be divided as follows: Group A (last name A-K), and Group B (last name L-Z).

***There may be adjustments made to these groups to balance classroom sizes to ensure a safe environment. Schools will be in contact with specific families when adjustments are made.

Our schools will be flexible in their assigning of students to cohorts to ensure that family members living in the same house, remain in the same cohort . 
Students will be grouped into two cohorts.
 
  • Cohort A will attend face-to-face instruction in the morning (AM) and participate in asynchronous online learning activities in the afternoon.  
  • Cohort B will attend face-to-face instruction in the afternoon (PM) and participate in asynchronous online learning activities in the morning.  
 
Start/End times of in-person instruction for each cohort/school are shown below. In addition to this in-person instruction, students will also be expected to participate in approximately three hours of teacher directed/independent learning activities online at home. Please note these staggered start/end times have been implemented to accommodate transportation. 
 
East Valley Central & East Valley High School 
  • Cohort A ( 8:10 a.m. - 10:55 a.m. )
  • Cohort B ( 12:25 p.m. - 3:10 p.m. )
 
East Valley Elementary School 
  • Cohort A ( 8:15 a.m. - 11:00 a.m. )
  • Cohort B ( 12:30 p.m. - 3:15 p.m. )
 
Moxee & Terrace Heights Elementary School 
  • Cohort A ( 8:20 a.m. - 11:05 a.m. )
  • Cohort B ( 12:35 p.m. - 3:20 p.m. )
As a school district, we are required to offer students 180 days of instruction with an average amount of instructional time of 1,027 hours for K-12 students.
Yes, students will still spend time in electives course  and with specialists at our elementary schools. While the courses may look different than they would in an in-person setting, students will still continue to engage in these subjects from home during remote learning. 
Yes, they will have the opportunity to participate in the same manner as our remote only kids do. 
Situations like these will be handled very similarly to our standard practice and a substitute teacher will be provided. 
If students are required to stay home, the class will be shifted to be a remote only class until they are allowed to return. More information will be released in these instances. 
Students Continuing 100% Online
  • Students who elect to continue to receive instruction in a 100% remote model, will attend their class(es) virtually during the time allotted for their cohort. 
  • All 100% remote K-12 students will be expected to;
    • Attend and participate in 3 hours of synchronous (live), virtual learning opportunities each day
      • Attendance will be taken during this time
      • These synchronous (live) times will occur for all K-12 students during the time allotted for their assigned cohort.
      • These synchronous (live) times will be recorded and posted to Google Classroom by the end of each day for access by students at a later time. These recordings will be available for access up to the end of each unit.
 
AND
 
    • Participate in 3 hours of teacher directed learning activities each day. This may include student support sessions, independent learning activities, online learning activities, or other activities assigned by the teacher
    • Teachers will initially take daily attendance in Skyward from the scheduled synchronous (live) video opportunities
      • Makeups can be arranged through student support time and/or asynchronous (recorded) video access – Skyward attendance will be updated if the student participates in any format during the day
    • As recommendations by the Yakima Health District change over the coming months, we will adjust our student schedules accordingly. These changes will include bringing students into the school setting on some sort of alternating schedule, which is yet to be determined, and will be based on the guidance by the Yakima County Health District.   In order to maximize student cohorts to reduce transmission risk, our schedule will limit the number of students in each building to ensure we are able to maintain the 6-foot distancing guidelines. 
 
Yes, in most cases they will. There may be some minor adjustments necessary. In which case, the family will be contacted. 
We ask that families that decide to stay 100% remote, make a commitment to continue until December 18, as staffing adjustments may need to be made to accommodate the requests. 

Student/family expectations will remain the same as they were during remote only learning, no matter which format students choose to receive their instruction. The primary difference is that some students will be engaging face to face, while others are engaging remotely.

Families can expect the same staff expectations as they did during remote only learning. The primary difference is that some students will receive the instruction/support/communication while in their face to face environment, while others will receive it remotely.

Attendance will be taken during the live, synchronous videos. Student that attend the live video feeds will be marked as present. If students do not attend the live video feeds, they will be marked as absent. All live, synchronous videos will be recorded and posted by the end of the day. If your child misses the live, synchronous video, they can watch these recordings and participate any time throughout that day and the absence will be changed to be present for that day and class period.
All live, synchronous videos will be recorded and posted by the end of the day. If your child misses the live, synchronous video, they can watch these recordings and participate any time throughout that day and the absence will be changed to be present for that day and class period.
Technology
This may vary by classroom; individual teachers will communicate expectations for their class with families. 

We know that some families may still be having difficulty accessing the internet for remote learning. 

OSPI has announced a new K-12 Internet Access program for students who qualify for free/reduced meals. Qualifying students can receive FREE internet for the remainder of the school year. 

 

To qualify for free internet through OSPI:

  • You must qualify for Free & Reduced Price Lunch

and

  • You must NOT currently have internet at home.
    • If you are currently getting internet access through a district-issued hot spot and it is not providing you with reliable service, you are eligible for this free internet.

 

If you are interested and you meet the qualifications above, please contact your child’s building principal for more information.

We have hot spots available for families that don't have access to internet. Families that need a hot spot should contact their child's school to make arrangements to check one out. 
 
Please review our Technology Handbook  prior to checking out a device. Click here to download a Hot Spot Checkout Form to expedite the checkout process. 
School-issued devices should only be used for school related activities. A violation of this policy may result in the device being returned to the school. 
 
We use two programs, Securly and Hapara to promote cyber security for our students. In addition to these two programs, we have our content filtering going on at the district level. This means that when devices are on our district network all student Chromebooks will be filtered through our district filter, which blocks anything that's not on our whitelist. When devices are not on our district network, our content filter cannot control their access and families will need to rely on Securly reports.
 
Securly is a family friendly program which allows parents to monitor their child's device and provides daily and weekly reports of what their kids are accessing and how much they're accessing it. Securly also allows parents the ability to whitelist or block certain content/websites that they don't want their child to have access to.
 
Hapara allows our teachers the ability to block certain things that need to be restricted and monitor student devices during instruction. Teaches also have the ability to lock down student use between the hours of 7:00 a.m. to 4:30 p.m. 
 
For more information about these systems click here. 
 
 
If your device isn't working, you can exchange your device on scheduled checkout days. 
 
We will be offering live tech support daily to address family and student needs. This support will be provided remotely through Google Meet. 
 
Tech Support Times: 
 
You can also email our tech team at Help@evsd90.org
Please return district issued technology to your child's school. 
Health Screening
 
 
All students and staff must be checked for illness before entry each day. Anyone with symptoms MUST STAY HOME! Families will be required to attest to the health of the student each day. Families will be provided with  a health screening attestation packet for each child. These packets include 100 health screening attestation forms (golden tickets) for each child. Each student will be required to show this golden ticket to a driver before boarding one of our buses. When they arrive at the school, they will present this golden ticket to a school employee and have their temperature taken prior to being allowed entrance. Families must ensure that students come to school with this "golden ticket" every day. Students who do not have a "golden ticket" will not be allowed to board the bus or enter their school. 
 
Review the questions that families will be asked to attest to below: 
Health attestation packets.
Close contact is defined as contact with another individual that is within 6 feet distance for greater than 15 minutes. 

Review the Yakima Health District's COVID-19 Screening Flow Chart. 

 

Individuals who have had signs of suspected or confirmed COVID-19 can return to the program when:

 

 At least one day (24 hours) has passed since recovery – defined as no fever without the use of medications and improvement in respiratory signs like cough and shortness of breath; 

 

AND 

 

 At least 10 days have passed since symptoms first showed up. 

 

OR 

 

 It has been at least one day (24 hours) since recovery AND the student has tested negative for COVID-19. If they are a close contact of a confirmed COVID-19 case and have a negative test result, they still must quarantine for 14 days. 

 If a person believes they have had close contact to someone with COVID-19, but they are not sick, they should watch their health for signs of fever, cough, shortness of breath, and other COVID-19 symptoms during the 14 days after the last day they were in close contact with the person sick with COVID-19. They should not go to work, child care, school, or public places for 14 days. 

 

Our school nurses will also follow additional protocols to determine how long students will need to stay at home prior to returning to school. 

 

 

Health & Safety Protocols
Yes, all individuals that are in our buildings are required to wear masks. We will be providing each student with two cloth face coverings during hybrid learning conferences. It is also advisable for families to purchase additional cloth masks for students.
 

Exemptions** to the cloth face coverings requirement may be available for:

 

o Those with a disability that prevents them from comfortably wearing or removing a face covering. 

o Those with certain respiratory conditions or trouble breathing. 

o Those who are deaf or hard of hearing and use facial and mouth movements as part of communication. 

o Those advised by a medical, legal, or behavioral health professional that wearing a face covering may pose a risk to that person. 

 

 **These exemptions will be determined by the building principal, in consultation with the school nurse. 

 

Cloth face masks are more effective than face shields at preventing the spread of respiratory droplets that can contain COVID-19.Face shields may be worn as an alternative to a cloth face covering, in rare circumstances. If used, face shields should extend below the chin, to the ears, and have no gap at the forehead. A drape must be attached to offer more protection. 

 

If a student/staff member needs to wear a shield in place of a cloth face mask, they will need to contact the Yakima Health District and get an official face mask waiver. Click here to visit the Yakima Health District's website. 

Yes, if a student needs a mask break, they will be given the opportunity to take a short break without their mask, while remaining socially distanced from others either outside or in a large open space (ex: gym).

 

Students may remove cloth face coverings to eat and drink and in certain other rare circumstances, such as outdoors at recess or during physical education. However, masks should still be worn at recess and during outdoor activities when feasible. They can be taken off outdoors if, and only if, social distancing can be firmly adhered to 

 
 
oThe employee who observes the symptoms will call the school Nurse and communicate concerns. 

o The School Nurse will walk to the classroom to gather the student and escort them to the designated health room. 

o Student temperature will be taken and a symptom check will be administered. If a student answers “yes” to any of the symptoms and/or has a temperature of 100.4 F, the parent/guardian will be called by Administration or a District nurse to come pick the student up. 

o **IT IS CRITICAL THAT PARENTS HAVE A PLAN IN PLACE FOR THEIR STUDENTS, PRIOR TO COMING BACK TO A HYBRID FORMAT, TO ENSURE IF A STUDENT NEEDS TO LEAVE SCHOOL DUE TO EXHIBITING COVID-19 SYMPTOMS, WE ARE ABLE TO GET IN CONTACT WITH SOMEONE WHO IS ABLE TO COME PICK THE STUDENT UP ON VERY SHORT NOTICE. 

o Student will be escorted to parent/guardian vehicle and they will be recommended to go directly to their healthcare provider. 

o If the student tests positive for COVID-19, we will work directly with the Yakima County Health District to follow the recommended protocols for staff and students who may have been potentially exposed. All necessary notifications will follow. 

Yes, each building will have a separate space as a designated health room for those who are exhibiting COVID-19 symptoms or may be suspected of being infected. Any student who develops symptoms of COVID-19 while they are at school should be separated from others until they are picked up by their parent or guardian. 
One of the main reasons for electing to implement a hybrid model is so that we are able to ensure social distancing guidelines can be met by reducing the overall number of students in each building/classroom at any given time. 
 

Classrooms and other spaces throughout the school will be arranged such that each student will be seated with 36 square feet of space per student to maintain a 6-foot physical distance as much as possible. As students move around the room/space, they may come within the 6-foot distancing space. The 6ft/15 minute guidance is the rule of thumb put forth by the DOH and should be adhered to—however, it should be noted that depending on other factors at play, it is possible to have transmission when in contact for less than 15 minutes; social distancing should be practiced as often as is feasible, although we understand it is not always possible. 

 

In addition, other physical distancing strategies that will be implemented include;

o Cancelling field trips, assemblies, and other large gatherings. 

o Modifying classes where students are likely to be in very close contact. 

o Modifying activities that are considered high risk, such as choir or other classes or activities that require students to remove face coverings, and may contribute to transmission of COVID-19. 

o Reducing the number of students at tables, lab benches, or other workstations to increase physical distance. 

o Reducing the number of students in the halls at one time. 

o Reducing congestion in the health office. 

o Limiting nonessential visitors. 

o Ensuring staff, students, and their families maintain distance from each other in the school. 

o Keeping students outside more, as weather and space permits. 

o Playground/PE equipment should be used by 1 student at a time, routinely disinfected, hand hygiene performed before use, and introduced gradually for younger students after the basics of social distancing and mask wearing are learned. 

 

 

Each morning families will be asked to attest to the health of their child on an attestation form. These attestation forms will be collected and the temperature of the child will be taken before entry is allowed into our buildings. It is our collective job to keep each other healthy and safe by making sure we answer all of the questions on this attestation form honestly. It is absolutely essential that families keep kids that are sick or that have been in contact with someone exhibiting symptoms home. 
The Yakima Health District will conduct contact tracing to determine who needs to go into quarantine and if any school closure is necessary. School closures will be communicated to families of those students affected. 

 

All East Valley Schools, buses and other spaces used by staff and students will be cleaned and disinfected frequently, depending on the amount of usage in each particular space. In most cases, this will be at least daily, if not more often as spaces are used more regularly and/or by different student groups. We have also purchased electro-static misters that will be used between cohorts each day. Wednesdays will be used for deep cleaning of all spaces.

 

• Our cleaning procedures will follow the Cleaning for Healthier Schools – Infection Control Handbook 2010 and the Department of Health (DOH) guidance found on page 7 of K-12 Schools – Fall 2020-2021 Guidance 

Extra Curricular Activities
Based on the updated guidance provided by the WIAA on October 6th, we will be able to bring back small groups of high school students for extracurricular activities, including sports, beginning on October 26, 2020. These small groups will be practicing social distancing and all students must wear masks.