🍽️ Catering Requests & Snack Order Guidelines

The East Valley School District Food Service Department is committed to providing healthy meals to students through the National School Lunch Program (NSLP) and School Breakfast Program (SBP). While we may offer catering and snack services for internal district events, all services must comply with USDA and OSPI requirements for nonprogram food activities.

⚠️ Catering and snack orders must not interfere with student meal service and must be fully reimbursed — federal school meal funds cannot be used to subsidize these activities.

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📋 Catering Services (Food + Labor)

Catering includes food preparation, delivery, setup, staffing, and cleanup for special district events such as meetings, trainings, or celebrations.

🔹 Catering Billing Includes:

• Employee hourly rate (including benefits and overtime)

• Cost of food and supplies

• 20% administrative fee

Total Cost Formula:
(Employee Labor + Food & Supplies) + 20% Administrative Fee = Total Invoice

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📅 Catering Request Procedure:

1. Submit all catering requests to:
   Ivone Zuniga – Food Service Secretary
   📞 (509) 573-7466
   📧 [email protected]

2. Requests must be submitted at least two (2) weeks in advance.

3. Ivone will coordinate with:

   • LaVon Lounsbury (Lead Cook) to determine labor/staffing needs

     • LaVon will schedule staff for event, and coordinate training or other arrangements as needed for events.

   • Jennifer Ramos (Inventory Specialist) to determine food availability and cost

     • Will order food and ensure delivery at agreed upon time.

4. A cost estimate will be provided to the requester by the Food Service Secretary.

5. Once approved:

   • Ivone will initiate the purchase order

   • Food will be ordered and staff scheduled

   • The event is held

   • Ivone will issue an invoice to the department/requester

🚫 Catering may be declined if it conflicts with student meal service schedules.

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🥨 Snack Orders (Prepackaged Only)

Snack orders are for prepackaged, no-prep items like crackers, juice boxes, or granola bars. These do not include labor or meal prep — only ordering and delivery.

🔹 Snack Billing Includes:

• Cost of food and supplies

• 20% administrative fee

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📦 Snack Order Procedure:

1. Submit all snack order requests to:
   Ivone Zuniga – Food Service Secretary
   📞 (509) 573-7466
   📧 [email protected]

2. Requests must be submitted at least two (2) weeks in advance.

3. Ivone will work with:

   • Jennifer Ramos (Inventory Specialist) to confirm snack type, cost, and delivery plan

4. A cost estimate will be shared with the requester.

5. Once approved:

   • Ivone will submit a purchase order

   • Snacks will be ordered and delivered

   • Ivone will issue an invoice upon delivery

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📄 Nonprogram Food Revenue Requirements

All catering and snack orders must comply with USDA nonprogram food regulations:

• Full cost recovery (labor, food, admin fees)

• No use of federal meal program funds

• Accurate billing and documentation for audit purposes